What is Course Manager?
Course Manager allows district administrators and local (school) administrators to build the course catalog students draw from when creating education plans as part of their career-planning work. Each course you add — its category, subject, credits, and grade range — determines where that course appears on the student's four-year Ed Plan.
Note: This feature is not available for districts that receive their courses from the state.
Where do I Find Course Manager?
Course Manager can be set up by navigating to Configure Student Plans on the left-hand menu and selecting Course Manager in the admin experience.
From the left-hand menu, select Configure Student Plans.
Select Course Manager.
You'll land on the Course Manager home page, which lists every organization you manage.
Note: Only District Administrators and Local Administrators can configure Course Manager.
The Organizations List
The home page shows each organization you manage, its Type (District or School), its current Catalog status, and an action button. The status and button tell you where each catalog stands:
Catalog status | What it means | Button |
Published catalog | A catalog is live and available to students. | Manage |
Published catalog + Draft pending | A catalog is live, and a new uploaded catalog is waiting in review to replace it. | Edit Draft |
No published catalog | No catalog exists yet — this organization needs its first upload. | Setup |
There are two ways to manage a catalog.
Uploading a CSV creates a new course file that becomes the live catalog once you publish it — use this for initial setup or a full refresh.
2. Once a catalog is published, use direct editing to add, change, or remove individual courses — no re-upload needed. Both are covered below.
Part 1: Steps to Set Up or Replace a New Course Manager Catalog with a CSV File
Use this method for a brand-new catalog (Setup) or to replace an existing one. Uploading a CSV creates a new course file that becomes the live catalog when you publish.
Step 1 - Download and Format the Template
From the Organizations list, click Setup (no catalog yet) or Manage → upload a new CSV (existing catalog). Building a catalog from a CSV takes three steps shown at the top of the page: Upload CSV, Review, and Publish.
In the Download the template section, download Navigator-CourseGuide.csv. It comes pre-filled with example rows and the correct column names and order.
Add one row per course, then save the file as CSV. The next section shows how each column shapes what students see.
Important Note: Do not change the column headings in the template. Altering, renaming, or reordering them can cause errors during upload.
View the image below to see how each numbered CSV column builds the student's Ed Plan template. Nothing in the CSV is decorative — every column becomes a specific, visible part of the student's plan. The diagram below traces each numbered column to the piece of the template it creates. On the upload page itself, you can hover any heading or cell to see the same thing.
Complete your courses one row at a time. [Follow one row end to end. In the image above, the first row Core, English Language Arts, General Education, 01001G1000, English Grade 09, 1, 9, 9 becomes a card titled English, Grade 09 (1 cr) with 01001G1000 beneath it, filed under the Core → English Language Arts row, sitting only in the Grade 9 column (min and max are both 9), and adding 1 credit to that row's total. A course with a wider range, like Spanish I (9–12), appears in all four grade columns.]
Course_Number must be unique on every row — duplicate numbers cause an import error. Add detail to keep them unique (e.g., ALG200-WHS / ALG200-EHS).
Number_Of_Credits, Min_Grade, and Max_Grade can't be blank. Grades run 6–12; credits can be whole numbers, 0, or decimals (e.g., 0.5).
Keep each Course_Subject_Area within a single Course_Category.
Avoid these characters in Course_Title and Course_Number: & ' , ( ) | ; @ — plus leading, trailing, or double spaces. They can cause import errors.
You may also complete the optional Area of Study column. An Area of Study is a distinct plan students can build from — a pathway or focus such as General Education, Honors, or a Career/Technical track. Each Area of Study has its own template and its own course list, so the same student can compare, for example, a General Education plan against an Honors plan.
All areas come from one CSV. There's no separate upload per area. Put the area name in the Area_Of_Study column on each row, and the distinct values become the Areas of Study automatically.
Students can switch areas. While planning, a student can move between the Areas of Study you've defined and see each one's template and courses.
Share a course across areas. To offer the same course in more than one area, repeat its row with the same course number and title, changing only the Area_Of_Study value. (Spanish I appears in both areas in the diagram above this way.)
Tip: Use separate Areas of Study when groups of students follow genuinely different plans — for example, a standard diploma vs. an honors track vs. a CTE pathway. If everyone follows one plan, a single Area of Study (such as General Education) is all you need.
Upload your CSV file and click Continue to Review.
Step 2 - Upload Your CSV File
In the Upload your CSV section, click Choose File and select your completed CSV. (Accepted format: CSV)
Click Continue to review. Navigator validates the columns before processing.
Step 3 - Review the Draft and Preview Student Layout
The review screen shows a read-only preview of the catalog built from your CSV. At this point the organization shows a Draft pending status alongside its live catalog, and you'll see Live catalog and Draft tabs.
A summary line reports what was imported — for example, total courses, grade levels, categories, and subjects.
Expand Library details to confirm categories and subjects are correct.
Preview the Draft Courses to ensure course details are correct.
Need to fix something? No changes are made on this screen. Open the actions menu (…) and choose Replace draft file to upload a corrected CSV.
Click Preview draft layout to open the Education plan layout preview. This simulates what a student sees when building their plan, so you can verify the catalog is set up as intended.
Switch between the Draft catalog and Live catalog tabs to compare.
Filter by Area of study and by grade (All grades, Grade 9–12).
Click + Add course in any subject/grade cell to preview which courses would list there.
Note: Nothing you click in the preview is saved to student plans--it's a simulation only.
Step 4 - Publish
Click Publish catalog.
Confirm in the Publish course catalog? dialog. This replaces the current catalog available to students.
Click Publish catalog.
Note: After publishing, you can add, edit, or delete individual courses directly--no re-upload needed (see Part 2).
Part 2: How to Manage Individual Courses Directly
Once a catalog is published, click Manage from the Organizations list to open the Current catalog. Here you can add, edit, or delete courses one at a time. Changes save immediately and don't require publishing.
Important Note: Direct edits change the live catalog right away. Uploading a new CSV, by contrast, replaces the entire catalog once published.
How to Find the Courses to Manage
Use the Area of study dropdown to load that group's courses (the count is shown, e.g., “General Education (18 courses)”).
Use Search to find a course by number, title, or subject, or click Filters to narrow the list.
The table lists each course's Course #, Title, Area of study, Credits, Grades, Subject, and Subject area, with Edit (pencil) and Delete (trash) actions on every row.
Option 1 - Add a Course
Click Add course.
Fill in Course details: Course number, Course title, and Credits.
Fill in Grades & classification: Grade min, Grade max, and choose a Subject.
Under Template, leave Use active library template to apply the organization's active template, or choose a different template to place the course elsewhere.
Click Save.
Option 2 - Edit a Course
Click the Edit (pencil) icon on the course's row.
Update the title, credits, grade range, subject, or template as needed.
Click Save.
Note: The course number cannot be changed when editing. To change a course number, delete the course and add it again with the new number.
Option 3 - Delete a Course
Click the Delete (trash) icon on the course's row and confirm. The course is removed from the catalog immediately.
FAQ
Should I load course catalogs at the district or school level?
Load course catalogs at the school level. Going forward, each school manages its own catalog rather than inheriting one from the district.
How do I clear course data for my school?
Uploading and publishing a new CSV replaces the entire catalog. To make smaller changes, edit or delete individual courses directly in the Current catalog.
Do direct edits require publishing?
No. Adding, editing, or deleting a course in the Current catalog saves immediately. Only a CSV upload uses the draft/review/publish flow.
What's the difference between the Draft and Live catalog tabs?
The Live catalog is what students currently use. The Draft is the catalog built from your most recent CSV upload, waiting in review until you publish it.
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