How to Review the Status of All Student Requests
There are five statuses that requested opportunities can fall under: Requested, Approved, In Progress, Submitted, Completed and Denied.
Log in to Kuder Navigator for Admins
In the left-hand navigation menu, select Manage Work Based Learning Tools
Select Student Participation
Review the Status column
Select Manage in the far-right column of the student request to view details
Opportunity Status | Description | Next Steps |
Requested | Student submitted a request to participate. This status is being transitioned out of Navigator. | Choose to 'Deny' participation, move them to 'In Progress', or mark 'Complete' if all requirements have been met. |
In Progress | Student is currently participating in the opportunity. | Students are to work through opportunity requirements and submit for review. |
Submitted | Student finished all requirements and submitted it to the admin for review. | Check the student's work. If all looks good, mark status as 'Complete'; if not, send back to 'In Progress'. |
Completed | Admin confirmed the opportunity requirements have been met by the student. | No further action needed. |
Denied | Student's request to participate was denied by the admin. | No further action needed. |
How to Use Notifications
When a student requests a work-based learning opportunity, or submits one as complete, you'll see the notification in your top right notification menu.
If you want a daily email recapping your notifications, make sure you have enabled the "Daily Digest" email under your settings icon.
How to Approve Student Participation Requests
After a student requests to participate in a work-based learning opportunity a WBL Advisor must approve or deny the request.
Login to Kuder Navigator for Admins
In the left-hand navigation menu, select Manage Work Based Learning Tools
Select Student Participation
Search for a student or filter by the Requested status to see all initial requests and select Manage in the far-right column of the student request
Review opportunity and student details to determine suitability
Select Update Status
Complete additional dialogues that appear when new status is selected (Ex: Activity Time and Wages Earned)
Select Update
Note: Once a request has been approved, it can be denied by following steps 1-6 and then selecting Deny Request. Once an opportunity has been denied it can no longer be changed to approved.
Note: Once a student's request has been marked as "Approved" the number of open spots for this opportunity will be updated.
How to View Time and Wages Tracked to a WBL Opportunity
Log in to Kuder Navigator for Admins
In the left-hand navigation menu, select Manage Work Based Learning Tools
Select Time & Wage Verification
Time & Wage Verification in the Manage Work Based Learning Tools menu
4. Choose Schools or Groups, then select the district, schools or groups, and Date (for example, Current Academic Year)
5. Optionally, select Filter to filter by Status (Denied, Submitted, Verified), Type (Paid, Unpaid), Pay Amount, or Time Worked, then select Apply
6. Select Review next to an entry. The student's uploaded document appears on the left (select Open in new tab to view it full size) and the entry details appear on the right.
7. Choose one of the following:
• Mark Verified if the entry matches the supporting document
• Edit Information to correct the pay period, pay date, hourly wage, hours worked, or gross pay. Add an optional Note to the student, then select Save & Mark Verified. The student's original numbers are kept in the entry's history.
• Send Back to Student if the entry needs to be fixed (see below)
6. Use the arrows next to the entry count to move to the next entry, or select All entries to return to the list
How to Add a Time and Wage Entry for a Student
1. On the Time & Wage Verification page, select Add Entry
2. Select the student and enter the time and wage information from their pay stub or supporting document
3. Save the entry and mark it as verified
How to View Time and Wages Tracked to a WBL Opportunity
1. Login to Kuder Navigator for Admins
2. In the left-hand navigation menu, select Manage Work Based Learning Tools
3. Select Student Participation
4. Search for a student or filter by the In Progress status and select Manage in the far-right column of the student request
5. Select the Time/Wage Entries tab
6. All time and wage entries are shown with a total located at the top of the entries
7. Select the File icon next to an entry to open the attached document. You can also mark the entry as verified from this page.
Time/Wage Entries tab on a student's opportunity
How to Mark a Submitted Opportunity as Complete
Once a student completes all required activities and submits the opportunity for final approval the WBL Advisor can mark the opportunity as complete or send the opportunity back to the student to fix mistakes or add any missing information. The admin can also add time and wages to the opportunity for the student when they mark it as completed.
Login to Kuder Navigator for Admins
In the left-hand navigation menu, select Manage Work Based Learning Tools
Select Student Participation
Search for a student or filter by the Submitted status and select Manage in the far-right column of the student request
Review the activity requirements by selecting the Requirements tab
Download documents attached to activities to review completeness
Review the time completed by selecting the Time Entries tab
Download documents attached to entries to review completeness
Select Update Status
Select In Progress to send it back to the student for review or select Completed if the student has completed all requirements to your satisfaction.
Complete any additional dialogues that appear when a new status has been selected. (Ex: Activity Time and Wages Earned)
Select Update
Customer Support
Available Monday – Friday, 8:00 a.m. to 5:00 p.m., CST.
Call us at 877.999.6227
Email support@kuder.com