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Educators: How to Use Work-Based Learning Reports

Learn how to use the six work-based learning reports available to all admin roles in Navigator to pull actionable insights.

Updated over 3 months ago

Work-Based Learning Status Report

The Work-Based Learning Status Report is a downloadable report that shows the current status of all students and their associated work-based learning opportunities. This report can be used to see who has completed opportunities or to identify students who have not yet started an opportunity.

  1. On the Reporting Home, scroll down to Work-Based Learning Reports

  2. Select the Work-Based Learning Status Report

  3. Filter the report to the needed information

    1. Sort the requests by the School drop-down

    2. Search for the Student Name using the Magnifying Glass icon

    3. Use the interactive graph to select a Status

      1. Not Started - The student has never requested a WBL opportunity

      2. Requested - Waiting on WBL Advisor to approve the opportunity participation

      3. Approved - Waiting on WBL Advisor to schedule opportunity participation

      4. In Progress - Waiting on Student to complete required activities

      5. Submitted - Waiting on WBL Advisor to mark opportunity as complete

      6. Completed - Opportunity has been marked as complete by WBL Advisor

      7. Denied - WBL Advisor has denied participation in the opportunity

  4. Select the Student's Name to view the student details regarding all work-based learning in which a student has participated

  5. Select the Name of the Opportunity to view more information on the opportunity and the students progress or requirements

  6. Select the Download Icon next to the Filter button to download a CSV of the report


Work-Based Learning Businesses Report

The Work-Based Learning Businesses Report is a list of all businesses that have been approved in your organization to host work-based learning opportunities.

  1. On the Reporting Home, scroll down to Work-Based Learning Reports

  2. Select the Work-Based Learning Businesses report

  3. Search for a business using the magnifying glass icon

  4. Select the Business Name to view more information on the business

  5. Select the Contact Email Address to send an email to the business contact

  6. Select the Download Icon next to the Filter button to download a CSV of the report


Work-Based Learning Opportunities Report

The Work-Based Learning Opportunities Report is a list of all opportunities that have been made available to students within your organization.

  1. On the Reporting Home, scroll down to Work-Based Learning Reports

  2. Select the Work-Based Learning Opportunities report

  3. Search for an opportunity using the magnifying glass icon

  4. Select the Opportunity Name to view more information on the opportunity

  5. Select the Sponsor's Email Address to send an email to sponsor

  6. Select the Download Icon next to the Filter button to download a CSV of the report


Work-Based Learning Activity Report

The Work-Based Learning Activity Report can be used to track the completion status of required WBL activities for all students that are participating in a single opportunity type.

  1. On the Reporting Home, scroll down to Work-Based Learning Reports

  2. Select the Work-Based Learning Activity report

  3. Select the Opportunity Type you would like to report on

  4. Filter the report to the needed information

    1. Sort the opportunities by the School drop-down

    2. Use the Filter button to filer by Graduation Year

    3. Search for the Student Name using the Magnifying Glass icon

  5. Completed requirements will have a green check mark in their column

  6. Select the Students Name to view the student details regarding all work-based learning in which a student has participated

  7. Select the Name of the Opportunity to view more information on the opportunity and the students progress or requirements

  8. Select the Download Icon next to the Filter button to download a CSV of the report


Post-Opportunity Evaluation Report

The Post-Opportunity Evaluation Report allows administrators to pull information on students' experiences for each completed opportunity. This allows educators to better tailor future work-based learning to opportunities that were rated highly by other students.

  1. On the Reporting Home, scroll down to Work-Based Learning Reports

  2. Select the Post-Opportunity Evaluation report

  3. Filter the report to the needed information

    1. Sort the evaluations by the School drop-down

    2. Use the Filter button to filer by Graduation Year, Questions, or Answers

    3. Search for the Student Name or Opportunity Name using the Magnifying Glass icon

    4. Use the interactive graph to select a Question and Answer

  4. Select the Students Name to view the student details regarding all work-based learning in which a student has participated

  5. Select the Name of the Opportunity to view more information on the opportunity and the students progress or requirements

  6. Select the Download Icon next to the Filter button to download a CSV of the report


Opportunity Time Entries Report

The Opportunity Time Entries Report shows total time spent by students on work-based learning as well as time spent by students on each opportunity. The report can also be used to see the time that has been spent so far on opportunities that have not yet been completed.

  1. On the Reporting Home, scroll down to Work-Based Learning Reports

  2. Select the Opportunity Time Entries report

  3. Filter the report to the needed information

    1. Sort the time entries by the School drop-down

    2. Use the Filter button to filer by Graduation Year or Opportunity Type

    3. Search for the Student Name or Opportunity Name using the Magnifying Glass icon

    4. Use the interactive graph to select an Opportunity Type

  4. Select the Students Name to view the student details regarding all work-based learning in which a student has participated

  5. Select the Name of the Opportunity to view more information on the opportunity and the students progress or requirements

  6. Select the Download Icon next to the Filter button to download a CSV of the report


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